Witt O'Brien's, LLC

Receive alerts when this company posts new jobs.

Similar Jobs

Job Details

Proposal Coordinator - Houston, TX

at Witt O'Brien's, LLC

Posted: 9/25/2019
Job Status: Full Time
Job Reference #: 1204442
Keywords: office

Job Description

  • 24-Sep-2019 to 23-Nov-2019 (PST)
  • Corporate
  • Houston, TX, USA
  • Commensurate with experience
  • Salary
  • Full-Time Regular

Company Profile:

Witt O'Brien's is the leader in crisis and emergency management. We help our clients prepare for, respond to and recover from disaster. Our mission is to make them readyRESILIENT.

Our highly skilled experts protect lives, communities and businesses in both the private and public sectors. We do that with innovative services that combine decades of front-line disaster experience with out-of-the-box thinking, to generate the best outcome for our clients. As the threat of disruption from both man-made and natural disasters increases, our solutions have never been in greater demand.

Are you looking for an opportunity to join a team that makes a real difference? Do you want to be part of a collaborative team that protects and strengthens communities and businesses? If you are looking for all these opportunities and more, then Witt O'Brien's is the right fit for you.

We are seeking the best and brightest talent to help us take our organization to the next level. We offer a stimulating work environment with a growth-oriented dynamism. Our compensation and benefits package is highly competitive, to encourage happy and motivated employees.

This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.

Position Specifications

  • Position Location:           Houston,TX
  • Position Type:                  Regular Full-time
  • FLSA Classification:        Exempt
  • Compensation:                 Commensurate with experience
  • Travel Requirements:      

Position Summary

The Proposal Coordinator position works in the national Proposal Management Center in the company's Houston office. The position is an integrated member of the proposal team and works with and supports the Proposal Managers in developing winning, compelling and compliant proposals in response to client requests for quotations, requests for proposals and qualifications. This position will be intimately involved in various support activities that include research and identifying, managing and updating key information that populates and supports proposals and marketing activities.

Essential Functions for support of the Proposal Manager in coordinating activities from proposal initiation through delivery include:

  • Set up meetings, as requested kickoff, reviews, etc.
  • Attend meetings, take notes and ensure action items are clear to everyone; assist the Proposal Manager with follow up
  • Liaison with subcontractors
  • Conduct research, as assigned
  • Develop compliance matrices (technical, cost, production/delivery)
  • Coordinate back chapters, as assigned (resumes, project descriptions, staffing tables, etc.)
  • Make sure appropriate close out on proposals is completed
  • Assist with library maintenance
  • Data management for the Proposal Management Group

Skills and Abilities:

  • Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) , Adobe Acrobat Professional and SharePoint. Experience with TEAMS is a plus.
  • Highly organized, detail oriented with experience in organizing and managing information.
  • Able to multi-task, manage priorities and meet deadlines.
  • Strong interpersonal skills and communication skills (oral and written).
  • Writing/copy editing skills (the more experienced the better)
  • Exhibits initiative, positive attitude and motivation.
  • Able to work independently or as a member of a team on various tasks.
  • A plus is experience as part of a proposal team, responding to RFPs and RFQs.

Working Conditions: Working conditions are normal for an office environment. Position may require occasional weekend and /or evening work.

Education and Experience Requirements:

The candidate must possess the following education and experience requirements:

  • Degree: Bachelor's degree in a business, marketing, journalism, English, science or engineering degree or equivalent experience.
  • Years of Experience: prefer 3 years of experience supporting proposal and/or marketing activities at a professional services consulting, engineering, or equivalent company.
  • Certifications:
  • Other Experience:

This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.

Commitment to Diversity:

Witt O'Brien's is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of operations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.