Weingarten Realty Investors

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Administrative Assistant, Legal Litigation

at Weingarten Realty Investors

Posted: 2/4/2020
Job Reference #: 1104

Job Description

Administrative Assistant – Legal Litigation

 

The Administrative Assistant will provide administrative support to attorneys and paralegals in the Litigation Section of the Legal Department.  The Litigation Section’s main functions include: overseeing the company’s eviction, collection, and defense matters; handling tenant bankruptcies and disputes; and responding to mechanic’s liens. 

 

Essential Responsibilities

  • Prepare correspondence and other miscellaneous documents in an accurate and timely manner, conforming to all rules of punctuation, grammar, diction, and style.
  • Monitor and maintain shared email inboxes.
  • Create and update database entries regarding active cases.
  • Process incoming payments.
  • Electronically review and process invoices from outside law firms.
  • Update spreadsheets showing damages for use by in-house and outside counsel.  
  • Create payment schedules based on settlement agreements.
  • Run reports and perform internet research regarding potential litigants.
  • Maintain filing system of all materials for assigned personnel.
  • Upload documents to MS SharePoint.
  • Maintain attorneys’ and paralegals’ calendars for all critical deadlines.
  • Develop and maintain positive relations with other departments and coordinate the exchange of information needed from other departments.
  • Make all necessary arrangements for meetings and travel.
  • Prepare expense reimbursement forms.
  • Process incoming and outgoing mail.
  • Assume additional duties and responsibilities as requested from time to time.

 

Essential Knowledge and Skills

 

  • Proficiency in Microsoft Outlook, Word and Excel required. A general knowledge of Office 2010 applications needed. Prior experience with J.D. Edwards, Microsoft SharePoint and Legal Files Web©  databases preferable.
  • Strong writing skills required. Must be able to communicate effectively via the written word. Must be able to create professional written correspondence from rough drafts, verbal instructions, notes, etc. 
  • Must be organized, detail-oriented, and enjoy a heavy volume of detail-focused work.
  • Must be a self-starter who is able to work with limited supervision.
  • Must have strong verbal and written communication skills.

 

Education and Experience

 

  • A minimum of 3-5 years’ experience as an Administrative Assistant with experience in litigation strongly desired. Bookkeeping experience a plus.
  • Requires high school diploma or equivalent

 

Weingarten is an EEO Employer; including Women, Minorities, Veterans and Disabled