University of Houston Downtown

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Office Assistant 1

at University of Houston Downtown

Posted: 4/7/2019
Job Reference #: STA004255
Keywords: clerical, office

Job Description

Provides clerical office support to office staff by performing routine duties such as typing, filing, answering phones, and a variety of other office duties. Performs a variety of entry level office duties, which typically include one or more of the following

  1. Preparing and processing purchase vouchers, Service Center Requisitions, travel requests, travel vouchers and purchase requisitions.
  2. Typing miscellaneous correspondence to staff, faculty, students and external businesses and individuals.
  3. Answering the telephone and transferring calls to appropriate staff; taking messages.
  4. Greeting visitors, answering questions, and resolving routine problems; referring visitors to appropriate staff.
  5. Picking up mail and distributing it to staff; assisting with bulk mailing, compiling mailing lists, and preparing out-going mail for pick-up.
  6. Assisting in preparing personnel and payroll records and maintaining employee time information.
  7. Creating, retrieving and filing records electronically.
  8. Assisting undergraduate students with registration, maintaining undergraduate database, maintaining undergraduate files, and other items that pertain to undergraduate students.
  9. Performs other job-related duties as required.

EEO/AA

Qualifications

High school and 6 months experience.

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.

 

Requires a minimum of six (6) months of directly job-related experience.

 

Additional Information / Preferred Qualifications:
 
The Police Department will consider candidates who successfully completes a Background History Investigation. The following skills/experience are strongly recommended for this position:
 
1. Intermediate to Advanced skills in Microsoft Word and Excel to complete departmental correspondence and work on mass amounts of data spreadsheets
2. Excellent organizational and time management skills
3. Proficiency with Microsoft Outlook's calendaring and task management features.
4. Ability to manage and coordinate highly sensitive information.
 
This position also supports the Personnel Unit in the following duties:
 
Hiring Process:
• Weekly applicant contact and data tracking
• Test packet preparation
• Candidate Interview binder preparation
 
Police and Security Uniform Management
• RFP requests and tracking
• Uniform and equipment issuance
• Inventory management
 
Records Management
• Maintain applicant tracking files
• Maintain TCOLE personnel files
• Maintain all hiring related records
 
Note:  Please attach 3 professional references with your submission.