The Bergaila Companies

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Contract Buyer - Information Technology

at The Bergaila Companies

Posted: 10/8/2019
Job Status: Contract/Temporary
Job Reference #: 6082

Job Description

  • Posted Date4 days ago(10/17/2019 4:37 PM)
    Job ID
    2019-6082
    Location : City
    Houston
    Location : State/Province
    TX
  • Overview

    We are currently seeking a Contract Buyer- IT to work with a leading EPC company based out of Houston, TX. Our client has a presence in 48 countries worldwide, with state-of-the-art industrial assets on all continents and their own fleet of specialized vessels for pipeline installations and subsea construction, as well as providing a wide range of services, including design, engineering, construction, fabrication and environmental services.

    Responsibilities

    The Contract Buyer- IT's main tasks include:
    - Manage IT contracts with anticipation and issue commitments to suppliers
    - Deliver in a timely manner goods and services which fulfill business needs and ensure the best value creation
    - Protect the clients interests, ensure best usage of existing agreements, and focus on cost optimization and saving opportunities
    - Ensure compliance with group internal policies and procedures
    - Report on achievements
    - Contribute to internal projects

    Responsibilities include:

    Sourcing and Procurement Management
    • Requirements analysis, sourcing and RFP management

    o Analyze the needs expressed by IT teams
    o Leverage existing agreements, perform market analysis whenever needed
    o Determine the sourcing strategy in liaison with direct line manager
    o Support RFP process

    • Negotiation

    o Lead commercial negotiation, support IT category strategy on costs model orientation
    o Manage regular communication and close collaboration with internal stakeholders (client, finance) during negotiation steps
    o Challenge proposals and negotiate the best commercial terms

    • Contract Management

    o Lead contractual discussion in partnership with Legal Advisor
    o Manage discussions with vendor, identify risk
    o Manage regular communication and close collaboration with internal client during contractual steps

    • Procurement

    o Anticipate the PO renewal and ensure 0 delay
    o Check consistency of the PO against contract terms and conditions
    o Submit PO in approval workflow and follow up until final approval and signature, manage PO issuance to vendors
    o Monitor the efficiency of the PO issuance process
    o Lead discussions with vendors in case of questions or litigations

    • Savings

    o Identify savings opportunities, related action plan to be discussed with the direct report line
    o Formalize the savings and benefits obtained during the commercial and contractual phases


    Contract and Vendor Base Management
    • Data management

    o Keep updated the list of contracts
    o Contribute to improve the quality of contractual data
    o Follow up of the contractual milestones, manage priorities
    o Regular reviews with the direct report line on priorities

    • Vendor management

    o Manage the list of vendors and relevant data
    o Asses vendors, submit requests for creation or extension
    o Evaluate vendor performance with internal client
    o Support IT domain owners in vendor relationship management


    Compliance and Quality
    • Standardization

    o Apply existing policies, and templates
    o Ensure Mandatory involvement of Legal for any contractual activities

    • Excellence

    o Monitoring the PO process flow
    o Ensure all IT needs are covered by a PO, and all POs are supported by a contract
    o Ensure all contracts are allocated to the relevant internal roles
    o Ensure there is no delay in PO issuance or contract renewal

    Qualifications

    - Strong Sourcing and Procurement background
    - Minimum of 2-4 years procurement/contract management experience
    - Good understanding of IT domains
    - Proven rigor and ethic, negotiation ability, autonomy skills
    - Have a team and process oriented spirit
    - Energy Industry experience preferred
    - Bachelor’s degree preferred