Clear Creek Independent School District

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Secretary - Principal (High School)

at Clear Creek Independent School District

Posted: 4/10/2019
Job Status: Full Time
Job Reference #: 4529
Keywords: professional

Job Description

Primary Purpose

  • Ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Qualifications

Education/Certification

  • High school diploma or GED

Special Knowledge/Skills

  • Effective communication and interpersonal skills
  • Proficient computer, typing, and word processing skills
  • Software knowledge to develop spreadsheets and databases
  • Strong organizational and file maintenance skills
  • Basic knowledge of accounting principles
  • Ability to maintain confidentiality

Experience

  • Minimum of 3 years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

  1. Perform usual office routines and practices associated with a productive office (i.e. correspondence, telephone, scheduling, mail distribution, etc.).
  2. Exercise good telephone etiquette, take reliable messages, and route to appropriate staff
  3. Assist principal, students, teachers, and parents as needed.
  4. Collect and compile data and prepare report of monthly payroll information for faculty and staff.
  5. Maintain principal’s calendar and schedule meetings; assure that the principal is fully briefed on the matters to be considered at meetings.
  6. Establish and maintain files and provide information from the files such as student records, teacher records, and extracurricular activities.
  7. Maintain inventory of fixed assets, school supplies, and equipment.
  8. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communications.
  9. Coordinate the check-n and checkout of teachers at opening and closing of school year and at other necessary times.
  10. Process UIL eligibility forms.
  11. Update and publish faculty handbook each year.
  12. Supervise student office workers.
  13. Coordinate clerical projects for the campus.
  14. Enter work/maintenance requests for campus.
  15. Receive, store, and issue supplies and equipment.
  16. Assist with campus budget preparation.
  17. Maintain issues/returns of key cards
  18. Maintain confidentiality at all times.
  19. Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
  20. Research district policy, precedent, and current practices prior to taking action.
  21. Participate as an effective team member who contributes to district, department, and content goals.
  22. Demonstrate integrity and ethics.
  23. Display proficient levels of technology applications.
  24. Utilize time wisely for effective management of job responsibilities.
  25. Maintain punctuality in daily work times, appointments, and meetings.
  26. Meet task completion deadlines established by supervisor.
  27. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
  28. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
  29. Maintain a positive and professional tone in all communication (email, written, verbal).
  30. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

  • Effective verbal and written communication
  • Concentration while performing duties
  • Ability to maintain emotional control under stress

Physical Demands/Environmental Factors

  • Moderate standing, walking, bending, lifting
  • Repetitive hand motions; prolonged use of computer
  • Work with frequent interruptions

Days in Contract: 230

Hours: 7.5

Pay Grade: Paraprofessional 6



Primary Location: Clear Falls High School

Shift Type: Full-Time

Job Contact Information
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Title
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Applications will be accepted beginning
Tuesday, April 9, 2019 12:00 AM
(Central Standard Time)