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Construction Administrator


Posted: 4/11/2019
Job Status: Full Time
Job Reference #: 1361935
Keywords: office

Job Description

Requisition/Vacancy No.

Job Category
Administrative Support / Secretarial

Job Summary

AECOM’s Water Business Unit is actively seeking a Construction Administrator for immediate employment in the Houston, Texas office. AECOM is searching for candidates that have the ability to be a role model, be client-focused, be impactful, and be decisive.

Work includes some of or all of the following:
  • Prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies. • Familiar with a variety of the field's concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish more complicated goals.
  • Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
  • May direct and lead the work of others.

The responsibilities of this position include, but are not limited to the following:

~  Preparation and review of project invoicing and billings.  Applicable knowledge of general accounting and financial project management.
~  Document Control – Responsible for processing incoming/outgoing documentation and dissemination to appropriate team members for further action (i.e.,Construction Submittals, RFIs, Supplemental Instructions, O&M Manuals, RFPs, Contract Letters, Non-Conformance Notices, Pay Requests, and other construction management related documentation)
~  Maintain current records of contractor progress payments, contract drawings, and other documents
~  Preparing contract-in-process payments
~  Tracking estimates, change orders, work authorizations, invoices
~  Troubleshoot issues related to the documents being processed and project related issues
~  Provide project status updates relating to construction submittals, O&M Manuals, RFIs, NCRs and other construction administration reports as requested
~  Attend contractor progress and other meetings, both in office and on construction sites as needed
~  Audit daily inspection reports to ensure accuracy
~  Liaise with field inspection team and project team
~  Flexible and able to work as a member of a dynamic and fast paced work environment and at times under pressure of meeting critical deadlines
~  High level of accuracy and attention to detail is essential; able to prioritize multiple tasks

Business Line

Position Title
Construction Administrator

Position Status

What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Minimum Requirements
  • Bachelor degree or higher in related field or equivalent work experience
  • 3+ years of construction administration experience and document control management

Preferred Qualifications
~  Strong verbal and written communication skills
~  Strong organizational skills
~  Proficiency in using MS Office Suite Professional, specifically
~  Word, Excel, Access, Power Point, Project and/or Oracle
~  Strong customer service skills
~  Working knowledge of terminology used in engineering and construction industry
~  Experience using SharePoint, Proliance Analytics System, ProjectWise, and/or similar project management softwares
~  Experience with MicroSoft Project Scheduler or Primavera scheduling software

Business Group
Design and Consulting Services Group (DCS)


United States of America

USA - Texas

Clearance Required